Frequently Asked Questions

Annual Meetings

 Assessments            

 Board of Directors            

Answers

  • Annual Meetings
    • Question: When is the Annual Meeting of Lakeshore Colony Master Association held?
       
      Answer: The meeting is generally held in the month of March, notice is sent out prior to the meeting with a meeting packet. 
       


    • Question: How do I vote for the Board or on other issues?
       
      Answer: Prior to the meeting, you will be sent a copy of the proposed budget for the coming year along with ballots for the election of Directors or other issues that may require the vote of the Membership.
       


    • Question: What constitutes a quorum for the Annual Meeting of Lakeshore Colony Master Association?
       
      Answer: The quorum requirements for the  Meeting is 30 % or 56 members present or by proxy. 


    • Question: How much notice must be given before the Annual Meeting?
       
      Answer: The Association is required to send all members notice 14-days prior to the meeting. 
       


    • Question: May I give my proxy to another homeowner if I cannot attend?
       
      Answer: Yes, The Bylaws provide that proxies are permitted. You will get your meeting packet 14 days in advance of the meeting, if you have questions contact management at 561-477-2621 and they can answer all your questions. 
       


  • Assessments
    • Question: How are assessments determined?
       
      Answer: The amount of assessment for any given year is based upon the projected operating costs of the Association for the coming year, plus a provision for funding reserves for the maintenance, repair or replacement of capital assets and other contingencies.
       


    • Question: Is there any provision for increases in assessments and how much can they be raised?
       
      Answer: The Bylaws provide that the Association may not impose a regular assessment that is more that 20% greater than the immediately preceding fiscal year’s assessment without the approval of a majority of the membership.
       


    • Question: What is the penalty for late or non-payment of assessments?
       
      Answer: If your account is in arrears, you will be sent a reminder by the management company, and if your account is 90 days in arrears, a lien against your property may be filed. The Association places a lien on a property from the date the assessment is due, and has the right for foreclose on delinquent accounts. The quarterly assessment is due the first day of the month the assessment is due and is considered late after the 15th of that month. 
       


    • Question: Can I pay my assessments by credit card?
       
      Answer: You may pay by credit card. Contact Quality Management Group for details.
       


    • Question: How do I know when my payment has been received?
       
      Answer: You may check to see if your check has been received by checking your Account Information on the Lakeshore Colony Master website.
       


  • Board of Directors
    • Question: How many persons are there on the Board?
       
      Answer: Current provisions of the amended By-Laws provide for a Board of seven (7) members. The presence of four of its members constitutes a quorum to conduct a legal meeting. The documents stipulate that there are to be three directors from the North Association, two from the Villa Association and two from the Condo Association. 
       


    • Question: What are their terms of office?
       
      Answer: All terms of office are for two years, with three directors elected in even-number years and four in odd-numbered years.
       


    • Question: When are elections held?
       
      Answer: Elections for the Board are held at the Annual Meeting. However, proxies are sent out in advance of the meeting for the benefit of those members who do not attend. Those proxies must be returned to the office 24 hours prior to the meeting for them to be counted. 
       


    • Question: What are the duties of the Board?
       
      Answer: The general duties of the Board of Directors are as follows: 1) To uphold and enforce the terms of our Governing Documents. 2) To manage the business affairs of the community. 3) To maintain the security of the community. 4) To maintain the physical infrastructure of the Association. 4) To manage the financial assets of the Association. 5) To develop budget projections that anticipate ongoing operating expenses and assure that sufficient reserve funds will be available for future expenditures for infrastructure or for other contingencies.
       


    • Question: When are regular Board meetings held?
       
      Answer: Board meetings are typically held on the third Tuesday of the month, provided that a quorum of the Board is able to be present. One meeting is usually skipped during the summer months. The Bylaws provide that Notices of Board meetings must be posted at least 48 hours in advance; however, this statute also provides that an emergency meeting can be held without notice to the members, if circumstances require action be taken before notice can be given.
       


    • Question: How do I contact the Board?
       
      Answer: You may contact the Board by calling, writing or e-mailing the Community Manager, Ralph Skarecki at Quality Management Group. (See link Contacts / Management Contacts.)
       


    • Question: May I attend meetings of the Board?
       
      Answer: Members of the Association are welcome to attend Board meetings. If you have a specific issue that you would like to have addressed, please contact our Community Manager in advance of the meeting (preferably a week) so the topic may be considered for the agenda.